Changes to absence reporting procedure

Following technical issues with the absence reporting process, the decision has been made to use functionality within Employee Self Service (ESS) in the HR System to enable staff to input their own sickness up to and including the first seven days (period covered by self-certification).

This process will go live on Monday 27 January 2014 and will be open initially to all staff, other than those who are paid by time claims (either electronic or paper).

This will work in the same way as when requesting annual leave. You will be required to log in and record the relevant dates upon your return to work. A workflow email will be triggered to your line manager confirming the details you have entered. As with the current procedure, a return to work meeting should take place and the workflow will remind you and your line manager of this. You can only record an absence of up to seven days. After that, the process remains as it is now, and a fit note must be sent to Occupational Health.

We have prepared the following documents to assist staff:

If you have any questions, queries or problems with this process, please contact HR by emailing

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